Privacy Policy
STARGAZER CANNABIS FESTIVAL
PRIVACY POLICY
Stargazer Productions DBA Stargazer Cannabis Festival
Effective Date: October 31, 2026
Last Updated: October 31, 2026
Official Website: https://www.stargazerfest.com
⸻
1. INTRODUCTION
Welcome to Stargazer Cannabis Festival!
Stargazer Productions, doing business as Stargazer Cannabis Festival (“Stargazer,” “Festival,” “we,” “our,” or “us”), respects the privacy of our attendees, ticket purchasers, vendors, sponsors, performers, volunteers, website visitors, and community members.
We are committed to protecting personal information, maintaining transparency regarding our data practices, and handling information responsibly and in accordance with applicable laws.
This Privacy Policy explains how we collect, use, process, disclose, retain, and safeguard personal information obtained through our website, ticketing platforms, electronic registration systems, event operations, communications, and related activities.
This policy applies to www.stargazerfest.com and Festival-related services operated or administered by Stargazer Productions.
Third-party services may maintain separate privacy policies governing their own collection and processing of information.
2. AGE RESTRICTIONS AND ELIGIBILITY
Stargazer Cannabis Festival is a strictly 21-and-over event.
All attendees, ticket purchasers, vendors, sponsors, performers, volunteers, and other individuals registering for Festival participation must be at least 21 years of age.
Our registration, ticketing, and Festival participation systems are intended exclusively for adults ages 21 and older.
Stargazer does not knowingly solicit or collect registration information from individuals under 21.
We may require age verification during registration, admission, or participation in certain Festival activities. Valid government-issued photo identification may be required.
Individuals under 21 are not permitted to enter or participate in Festival activities.
If we discover that an individual under 21 has provided personal information through our registration systems, we will take reasonable steps to delete that information unless retention is necessary for legal compliance, fraud prevention, security, or another lawful purpose.
Website Tracking Disclosure: Although our registration services are intended only for adults 21 and older, automated website technologies operated by Stargazer or third parties may collect technical information from website visitors regardless of their age. We do not intentionally direct our Festival registration services toward minors.
3. INFORMATION WE COLLECT
Depending on how individuals interact with Stargazer, we may collect the following categories of information.
A. Personal and Contact Information
* Full legal name
* Email address
* Telephone number
* Mailing or billing address
* Emergency contact information when requested
* Information voluntarily provided through forms, messages, or correspondence
B. Ticketing and Registration Information
* Ticket purchaser and attendee details
* Ticket type, package, and upgrades
* Purchase history and transaction details
* Electronic tickets and QR code identifiers
* Admission and check-in records
* Early-entry and extended-stay registrations
* Camping, parking, RV, and electrical service reservations
* Signed electronic waivers and acknowledgments
* Special accommodation or accessibility requests
C. Vendor, Sponsor, Performer, and Volunteer Information
* Business or organization name
* Contact and representative details
* Application information
* Products or services offered
* Relevant permits and insurance documentation
* Sponsorship agreements
* Performance and participation agreements
* Volunteer availability and assigned roles
* Payment and tax-related information when applicable
D. Payment and Transaction Information
Payment-related information may include purchase amounts, transaction identifiers, payment status, billing details, refunds, and limited payment-method information.
Complete credit or debit card details are processed by authorized third-party payment providers.
Stargazer does not intentionally collect or store complete payment card numbers within its Festival registration records.
E. Automatically Collected Information
When individuals visit our website, certain information may be collected automatically, including:
* IP addresses
* Device and browser information
* Operating systems
* Website activity and navigation patterns
* Referring websites
* Approximate geographic information derived from technical data
* Cookie identifiers
* Advertising and analytics identifiers
* Interactions with marketing campaigns
4. TICKETING, JOTFORM, AND EVENTBRITE
Stargazer utilizes Jotform and Eventbrite for Festival ticketing, registration, applications, forms, and related services.
Depending on the transaction or registration process, these platforms may collect names, contact information, ticket selections, payment information, electronic signatures, registration responses, and other relevant details.
Stargazer may use information obtained through these systems to:
* Process purchases and registrations
* Issue and validate electronic tickets
* Verify QR codes and admission eligibility
* Prevent duplicate or fraudulent admission
* Maintain attendance and operational records
* Coordinate camping and related reservations
* Process electronic waivers
* Provide customer support
* Communicate event-related information
Authorized Festival personnel may access limited registration information necessary to perform assigned responsibilities.
Jotform and Eventbrite may independently collect or process information in accordance with their respective privacy policies, terms, and applicable laws.
Additional information:
* Jotform Privacy Policy: https://www.jotform.com/privacy/
* Eventbrite Privacy Policy: https://www.eventbrite.com/help/en-us/articles/460838/eventbrite-privacy-policy/
5. HOW WE USE PERSONAL INFORMATION
Stargazer may use personal information for the following purposes:
* Processing ticket purchases, registrations, and reservations
* Administering Festival admission and operations
* Coordinating vendors, performers, sponsors, and volunteers
* Providing Festival announcements and operational updates
* Managing camping, vehicle access, and reserved services
* Responding to inquiries and customer service requests
* Processing refunds and transaction disputes
* Organizing contests, competitions, and awards
* Improving website functionality and Festival experiences
* Measuring advertising effectiveness
* Preventing fraud, unauthorized entry, and security incidents
* Supporting emergency response and safety operations
* Maintaining financial and business records
* Complying with applicable laws and legal obligations
Information will be processed for appropriate operational, contractual, consent-based, or other lawful purposes as applicable.
6. CAMPING, RV, PARKING, AND SPECIAL REGISTRATIONS
Certain Festival activities or accommodations require additional information.
Information related to camping, RV reservations, parking, electrical service, early arrival, and extended stays may be collected and used to:
* Confirm reservations
* Assign campsites or designated areas
* Coordinate vehicle and pedestrian access
* Verify accommodation eligibility
* Manage utility access and operational services
* Communicate site rules and safety requirements
* Assist with emergency procedures
Information regarding accessibility accommodations will be handled with appropriate discretion and shared only when reasonably necessary to address the request.
We encourage participants not to submit unnecessary sensitive personal or medical information.
7. CANNABIS-RELATED PRIVACY
Stargazer recognizes the importance of privacy for individuals participating in cannabis-related education, culture, entertainment, and community activities.
We do not require general admission attendees to disclose personal cannabis consumption habits.
We do not intentionally create individual cannabis consumption profiles through general Festival registration.
Attendance records and registration lists will not be provided to sponsors or vendors for their independent marketing purposes without appropriate authorization or another lawful basis.
Festival-related information may be disclosed when required by applicable laws, valid legal process, or appropriate governmental authority.
Attendance at Stargazer does not constitute consent to receive marketing communications from independent cannabis-related businesses.
8. COOKIES, GOOGLE ANALYTICS, META PIXEL, AND ADVERTISING TRACKING
Stargazer uses cookies, analytics tools, advertising pixels, and other digital tracking technologies.
These technologies help us understand website interactions, evaluate marketing campaigns, improve website functionality, and promote Festival experiences.
A. Google Technologies
Stargazer uses Google-related analytics and advertising technologies, which may include Google Analytics and Google advertising services.
These technologies may help us measure website traffic, user engagement, campaign performance, and advertising conversions.
B. Meta Technologies
Stargazer uses Meta advertising technologies, including Meta Pixel where enabled.
These tools may measure website interactions and advertising performance associated with platforms such as Facebook and Instagram.
C. Other Advertising and Analytics Technologies
Stargazer may use additional advertising, analytics, conversion-measurement, or website optimization tools.
Such technologies may collect information including IP addresses, device identifiers, browsing activity, referral information, and interactions with advertisements.
Depending on their configuration, third-party advertising providers may associate website activity with information collected through their own services.
D. Cookies and Tracking Preferences
Visitors may restrict certain tracking technologies through available website privacy controls, browser settings, and third-party advertising preferences.
Some cookies are necessary for website functionality, while others support analytics or marketing.
Where applicable law requires consent, notice, or an opportunity to opt out of particular tracking activities, Stargazer will implement appropriate measures.
E. Advertising Data Sharing
Certain advertising technologies may qualify as the sale, sharing, or processing of personal information for targeted advertising under applicable privacy laws, even without an exchange of money.
Where legally required, individuals will be provided with applicable privacy choices.
For additional information:
Google Privacy Policy: https://policies.google.com/privacy
Meta Privacy Policy: https://www.facebook.com/privacy/policy/
9. EMAIL, TEXT MESSAGES, AND MARKETING COMMUNICATIONS
Stargazer may communicate with customers and participants through email, telephone, or text messages.
Communications may include:
* Purchase confirmations
* Electronic tickets and receipts
* Registration and application updates
* Arrival and check-in instructions
* Schedule changes and safety announcements
* Customer support communications
* Festival promotions and future event announcements
Marketing emails will include appropriate unsubscribe instructions when required by law.
Promotional text messages, if offered, will be sent subject to applicable consent and opt-out requirements.
Consent to receive optional marketing messages is not required to purchase tickets or attend the Festival.
Individuals who unsubscribe from promotional communications may still receive important transactional or event-safety communications.
10. INFORMATION SHARING AND THIRD-PARTY SERVICE PROVIDERS
Stargazer may disclose personal information when reasonably necessary to operate the Festival or satisfy lawful obligations.
Recipients may include:
Ticketing and Registration Providers: Jotform, Eventbrite, and other authorized registration service providers.
Payment Processors: Authorized payment services handling purchases, transaction verification, refunds, and financial processing.
Website and Technology Providers: Hosting, analytics, security, communications, and website-management services.
Advertising Providers: Google, Meta, and other marketing technology providers supporting advertising, analytics, and campaign measurement.
Authorized Festival Personnel: Employees, contractors, and volunteers requiring limited information to perform assigned responsibilities.
Sponsors and Partners: Where information sharing is properly authorized, legally permitted, or necessary to provide a service requested by the individual.
Government and Legal Authorities: When disclosure is required by applicable law, legal process, or otherwise permitted for safety and legal protection purposes.
We do not provide unrestricted access to attendee registration databases to unrelated businesses.
Stargazer does not sell attendee contact lists as a standalone commercial product.
However, certain online advertising activities may legally qualify as selling or sharing personal information under applicable privacy laws, and relevant rights will be honored where required.
11. VENDORS, SPONSORS, ARTISTS, INFLUENCERS, AND VOLUNTEERS
Stargazer collects information from individuals and organizations applying to participate in or support the Festival.
This information may be used for:
* Reviewing and approving applications
* Managing participation agreements
* Coordinating operational requirements
* Verifying permits or insurance where applicable
* Assigning booths, work areas, and volunteer roles
* Managing sponsorship benefits
* Coordinating performances and promotional activities
* Processing applicable payments or reimbursements
Information voluntarily submitted for public promotional purposes, such as business names, logos, biographies, and social media profiles, may be displayed in Festival marketing materials as appropriate.
Private contact, financial, and application information will be handled separately from materials authorized for public promotion.
Influencer and content-creator collaborations may be subject to additional written agreements governing promotional obligations, content use, and compensation.
12. FESTIVAL PHOTOGRAPHY, VIDEO, AND AUDIO RECORDING
Stargazer Cannabis Festival is a live event that may be photographed, filmed, recorded, or documented.
Photography, videography, audio recording, interviews, and promotional content creation may occur in designated and general Festival areas.
Festival media may be used for:
* Event documentation
* Website content
* Social media promotion
* Advertising campaigns
* Press and media coverage
* Festival recaps
* Future Festival marketing
* Community storytelling and promotional materials
Rights and permissions related to an attendee’s appearance or participation are addressed by applicable ticket terms, participation agreements, notices, and media releases.
Featured interviews, professional promotional appearances, and influencer collaborations may require separate permissions or agreements.
Individuals with concerns about identifiable images or recordings may contact Stargazer to request a review.
We will consider reasonable requests, although removal may not always be possible, particularly where content has already been lawfully distributed or independently published.
13. CONTESTS, COMPETITIONS, AND FESTIVAL ACTIVITIES
Stargazer may collect information from individuals participating in Festival contests, competitions, giveaways, awards, and special activities.
Information may be used to:
* Confirm participant eligibility
* Administer competitions and judging
* Communicate event instructions
* Announce results
* Contact winners
* Provide prizes
* Satisfy applicable legal and tax requirements
Names, photographs, and participation results may be published where permitted by contest rules, applicable releases, and law.
Additional terms may apply to specific activities or competitions.
14. EMERGENCY CONTACTS AND SAFETY INFORMATION
Stargazer may request limited emergency contact information or relevant safety-related details when necessary for specific activities or operational purposes.
Such information may be used to:
* Assist during emergencies
* Contact designated emergency contacts
* Coordinate with emergency responders
* Address safety incidents
* Fulfill applicable legal obligations
Emergency-related information may be shared with appropriate personnel, healthcare responders, or authorities when reasonably necessary and legally permitted.
Stargazer will seek to limit access to sensitive information to those with an appropriate operational need.
15. DATA RETENTION
Stargazer retains personal information for as long as reasonably necessary to fulfill the purposes described in this policy.
Retention depends on the type of information, business needs, contractual obligations, legal requirements, and applicable retention periods.
Certain transaction and registration records may be retained for accounting, tax, dispute resolution, fraud prevention, and compliance purposes.
When personal information is no longer reasonably necessary, we will take appropriate steps to delete, anonymize, or securely dispose of it, subject to applicable obligations and technical limitations.
Third-party service providers may retain certain information in accordance with their own privacy policies and legal requirements.
16. DATA SECURITY
Stargazer takes reasonable steps intended to safeguard personal information against unauthorized access, misuse, alteration, loss, and disclosure.
Protective measures may include:
* Restricting access to authorized individuals
* Using established registration and payment service providers
* Implementing account access controls
* Limiting unnecessary information collection
* Reviewing access to operational records
* Taking appropriate steps to address suspected security incidents
No website, electronic storage system, or internet transmission method can guarantee absolute security.
Individuals should protect their ticket confirmation details, QR codes, passwords, and other sensitive account information.
17. YOUR PRIVACY RIGHTS AND CHOICES
Depending on applicable law, individuals may have rights concerning their personal information.
These may include the ability to:
* Request access to personal information
* Request correction of inaccurate records
* Request deletion of eligible personal information
* Withdraw certain consents
* Unsubscribe from marketing communications
* Request information about certain disclosures
* Opt out of certain targeted advertising, sales, or sharing of personal information where legally applicable
Requests may be subject to identity verification, lawful exceptions, and recordkeeping requirements.
To submit a privacy request, contact:
corporate@stargazerfest.com
Please provide sufficient details to help identify the relevant information and nature of your request.
We will respond in accordance with applicable legal obligations.
18. THIRD-PARTY WEBSITES AND EXTERNAL SERVICES
Our website and communications may include links to third-party websites, social media platforms, ticketing services, sponsors, vendors, hotels, and other organizations.
These services operate independently and may maintain their own privacy practices.
Stargazer does not control the privacy practices of independent third-party websites.
Visitors are encouraged to review the privacy policies and terms of external services before providing personal information.
19. CHANGES TO THIS PRIVACY POLICY
Stargazer reserves the right to update or modify this Privacy Policy to reflect changes in our operations, technologies, services, legal requirements, or privacy practices.
Revisions will be published on our official website, and the effective or last-updated date will be revised accordingly.
Where required by applicable law, we will provide additional notice or obtain appropriate consent for material changes.
We encourage website visitors and Festival participants to review this policy periodically.
20. CONTACT INFORMATION
For questions, concerns, privacy requests, or additional information about this Privacy Policy, contact:
Stargazer Productions
DBA Stargazer Cannabis Festival
General Information: info@stargazerfest.com
Privacy Requests: corporate@stargazerfest.com
Website: https://www.stargazerfest.com
Festival Location:
Adventures on the River
The Festival location is provided for event reference and is not necessarily the business mailing address of Stargazer Productions.
⸻
STARGAZER CANNABIS FESTIVAL
© 2026 Stargazer Productions DBA Stargazer Cannabis Festival. All Rights Reserved.
This Privacy Policy should be read together with applicable Festival Terms and Conditions, ticket agreements, waivers, and participation rules.